OSHA Compliance / Registry System

Organize OSHA-related workers, roles, hazards, requirements, and completion records.

SilverWing™ builds the operating system around OSHA-related training evidence: workers, roles, job tasks, locations, hazards, requirements, completion records, cards, credentials, review status, and follow-up after incidents, job changes, audits, or new hazards.

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Compliance Registry Layer Evidence-ready

RolesJobs, tasks, hazards, locations

RequirementsTopics, providers, dates

EvidenceCards, certificates, rosters

ReviewRenewals, gaps, incidents

What This Is

A registry system for safety leaders who need evidence before someone asks for it.

The OSHA Compliance Registry organizes workers, job roles, job tasks, locations, hazards, training requirements, completion records, external trainer/provider records, OSHA Outreach cards, refresh dates, incident retraining needs, and supervisor review into a connected operating layer.

This is not a training company page or a generic LMS. It is a compliance evidence system that can sit beside HR, QMS, production, field operations, and audit workflows.

Best fit

Manufacturing teams tracking hazard communication, PPE, forklift, lockout/tagout, machine guarding, emergency action, job tasks, and completion evidence.
Construction and field service teams tracking OSHA 10/30 card records, competent-person roles, site orientations, toolbox-talk records, equipment authorization, and contractor records.
Multi-site operators that need consistent views by worker, role, location, hazard, training topic, provider, and expiration status.

Compliance Boundary

Built for evidence and follow-through, not for delivering OSHA training.

SilverWing™ does not currently provide OSHA training, issue OSHA cards, certify workers, or act as an authorized OSHA Outreach trainer. OSHA requires employers to provide appropriate safety training when workers face hazards. OSHA Outreach 10-hour and 30-hour courses are awareness courses delivered by authorized trainers; OSHA states they do not satisfy training requirements for specific standards and are not certifications. SilverWing™ builds the registry, evidence structure, dashboards, and workflow layer around the records the employer already has or receives from qualified providers.

Registry principle

Track course completions, cards, credentials, authorizations, trainer/provider records, job-task qualifications, and review decisions as evidence. Do not represent an Outreach card or internal completion record as OSHA certification unless a specific authorized program or applicable rule supports that claim.

OSHA training evidence Outreach card tracking Role-based matrix Incident follow-up Audit-ready records

System Modules

The registry connects people, roles, hazards, training, and proof.

SilverWing™ structures the data model, workflow views, review cadence, and dashboard layer so the safety program can operate from current records instead of scattered folders.

Worker Compliance Profiles

Track worker role, department, site, supervisor, assigned hazards, required topics, completion records, evidence files, and current review status.

Role and Hazard Matrix

Map job roles to standards, site hazards, equipment, PPE, emergency duties, topic requirements, refresher cadence, and supervisor approval.

Credential and Card Registry

Store OSHA Outreach card records, trainer/provider details, internal course completions, equipment authorizations, and external credentials.

Training Calendar and Renewals

Surface missing, overdue, upcoming, and expiring training by worker, crew, department, location, and topic.

Incident Follow-Up Link

Connect incidents, near misses, corrective actions, and job changes to required follow-up records, retraining assignments from the safety owner, sign-offs, and effectiveness checks.

Audit Evidence Register

Give supervisors and safety leads a fast path to rosters, certificates, policies, toolbox talks, hazard assessments, and training sign-in records.

Starter Data Model

A practical backend for the OSHA Compliance operating layer.

The first build can start in Notion, Airtable, Google Sheets, a client portal, or a custom app depending on the client’s maturity and integration needs.

Register	Purpose	Example Fields	Key Views
Workers	Profile each person’s active training status.	Role, site, supervisor, hazards, status, evidence links.	By department, by supervisor, blocked from task.
Requirements	Define what each role, hazard, location, or task requires.	Topic, standard reference, cadence, required evidence, owner.	By role, by hazard, annual plan, missing rule.
Completion Records	Record completed training and attached proof.	Date, provider, trainer, roster, certificate/card, expiration.	Due soon, expired, no evidence, supervisor review.
Incidents and CAPA	Trigger review and verify follow-through.	Event, root cause, follow-up need, action owner, verification.	Open follow-up, overdue actions, effectiveness check.

Engagement Path

Build the registry around real workers, roles, tasks, locations, and hazards first.

1. Current-state reviewCollect existing completion records, role lists, job tasks, locations, site hazards, equipment lists, provider records, and known audit pressure.

2. Requirement matrixMap workers, roles, tasks, locations, and hazards to required topics, source references, refresher needs, evidence types, and owner decisions.

3. Registry buildConfigure the registers, import available records, attach evidence, normalize naming, and create dashboards for gaps and renewals.

4. Review workflowSet supervisor approval gates, missing-evidence queues, incident follow-up triggers, and monthly safety-review views.

5. Handoff and supportDocument update rules, orient the client team to the registry, and optionally support ongoing cleanup, reporting, and improvement.

AI Role

AI can help organize records. People approve the safety decisions.

SilverWing™ can add controlled AI support for record cleanup, gap summaries, requirement-matrix drafting, incident summary preparation, and evidence retrieval. The system should preserve source links, human approval, and clear accountability for decisions that affect worker safety.

AI Support Layer Human reviewed

Gap summariesSummarize missing records, expired evidence, and workers blocked from specific tasks pending review.

Evidence prepAssemble source-linked audit packs by topic, worker, crew, location, or incident.

Review supportPrepare source-linked registry notes, follow-up lists, and supervisor review summaries from approved records.

Related Paths

Connect OSHA training evidence to the broader operating system.

AI-Driven QMS and Risk Systems

Connect worker, hazard, requirement, and completion records to process control, CAPA, evidence, audits, and management review.

View QMS systems

AS9100D Compliance Demo

See a compliance command system with training, calibration, suppliers, CAPA, audits, and traveler records.

View compliance demo

Operational Infrastructure

Connect registry data to portals, dashboards, automations, and workflow reporting.

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Next Step

Know who is covered, what proof exists, and what needs attention next.

Start with workers, roles, job tasks, locations, hazards, existing records, and the evidence your supervisors need to trust.

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